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Department Rules & Regulations

Department of Agriculture, Food and the Marine

 


IMPORTANT INFORMATION FOR ORGANISERS OF AND EXHIBITORS AT LIVESTOCK SHOWS, 2014

 


GENERAL

Show organisers should notify the SVI at their local DVO of the intention to hold a show and provide the location and proposed dates of the show. Keeper herd numbers for Agricultural Shows must be obtained in advance from NBAS Division, Administration Building, Backweston Laboratory Campus, Backweston, Celbridge, Co Kildare - Telephone (01) 5058600.

Exhibitors should apply in good time to the Show Secretary to check any requirements specific to that show.


CODE OF PRACTICE – BIOSECURITY

Livestock Marts, Meat Plants, Showgrounds, Co-operatives, Agricultural Premises
In general movement and mixing of animals presents the greatest risk of the spread of most animal diseases. For that reason the operators of marts, meat plants, livestock shows etc., have a key role to play in ensuring that the disease risks associated with their premises and operations are kept to a minimum. Specific legal requirements apply in relation to bio-security arrangements. Adherence to these bio-security arrangements and the guidelines outlined below can have a significant impact on reducing the opportunities for disease transmission.

Acceptance of animals

• All keepers must be registered appropriately if presenting animals (cattle, sheep, goats, pigs and poultry).

• Under no circumstances should animals that are identified improperly or documented improperly be accepted.
Cleaning / disinfection

• All areas where animals will be located should be clean and contamination free prior to introducing animals for show purposes.

• All areas where show animals are congregated, held or have been in contact should be washed down thoroughly and disinfected with an approved disinfectant at the end of each day at a minimum.

• Keep drinking/feeding troughs clean and free of animal waste or other contaminants.

• Cleaning and disinfection facilities should be available on site for all transport vehicles delivering/collecting animals. Shows should enforce the use of these cleaning and disinfection facilities at all times.

• Ensure that clients, when visiting the premises, wear waterproof footwear (e.g. wellington boots) that can be cleaned and disinfected easily.

• Provide foot-baths with suitable approved disinfectant at appropriate locations on the premises.

• Provide facilities for hand washing with liquid soap and for washing down footwear.

• Provide signs on premises reminding people of the need to minimise the risks of disease transmission and the availability on-site of washing facilities for vehicles and persons.

Identification, documentation and record keeping

• Retain a record of the registration number of each vehicle delivering/collecting each consignment of animals.

• Maintain a register, in readily accessible form, of all vendors/buyers, including numbers and types of animals involved in each transaction.

• Ensure compliance with all requirements in relation to record keeping and retention of records.

• Forward completed Certificates of Compliance in respect of bovines and Sheep or Goat Dispatch Documents to the local District Veterinary Office to ensure that the cattle, sheep and goat movement details are recorded on the Animal Identification and Movement (AIM) database within 7 days of the show.
Suspicious/unusual transactions or movements

• Report any suspicious or unusual transactions or movements involving livestock to the Department of Agriculture, Food and the Marine or the Garda Siochana (such information can be provided on a strictly confidential basis).

 

SPECIFIC REQUIREMENTS - CATTLE

Animal Health Status

T.B.
All animals must come from herds, which are Officially TB free (OTF) (i.e. not restricted), and the herd and relevant animals must have had a clear test within the previous twelve months – this test must be recorded on the Department’s Animal Health Computer System (AHCS). No pre-movement test is required for T.B. However, it is recommended by the Department that a 30-day pre-movement test for TB should apply to all Shows.

Identification
All cattle must bear two plastic tags with the same number (one in each ear) as issued under the Department’s identification system. Each animal must be accompanied by it’s passports.


Bulls for A.I. Stations
In addition to the T.B. tests, bulls destined for A.I. stations must be tested for I.B.R. (Infectious Bovine Rhynotracheitis), E.B.L. (Enzootic Bovine Leukosis), B.V.D. (Bovine Virus Diarrhoea) and Johnes Disease, within 30 days prior to movement into such stations.


AIM Notification
The movement of cattle to and from an Agricultural Show within the State must be recorded on AIM. Keepers who plan to move animals to a Show must obtain a Certificate of Compliance prior to the movement of animals. No destination should be nominated when the keeper is applying for a Certificate.

At the Show, the Movement Notification section of the Certificate should be completed by the keeper and the Show Secretary who should clearly indicate the Show number on the form. Ultimate responsibility for fulfilling this requirement lies with the Show Secretary.

Completed forms should be sent by the Show Secretary to the local DVO within 7 days of the Show.

Imports from Northern Ireland
It is very important that any proposal to import cattle to a show is made known to the local District Veterinary Office well in advance so that consideration can be given to compliance with the requirements outlined below.


Premises
The Show premises at which the cattle will reside for the duration of their stay must either be an assembly centre approved for exports or of such a standard as being capable of being approved for such a purpose temporarily. A fundamental requirement for such premises is that they have surfaces that are capable of being cleaned and disinfected, and have adequate cleaning and disinfection facilities. Adequate segregation facilities may be required also (see under “Status of Animals” below).


Status of Animals
Cattle from Northern Ireland being moved to a show must be certified in accordance with the normal requirements for intra-community trade in breeding animals including having passed a TB test (export interpretation) during the 30 days prior to export and a brucellosis test in the case of eligible animals (females and entire males over 12 months) during the 30 days prior to leaving the herd of origin.

To comply with eligibility requirements for re-importation into Northern Ireland after the show, cattle must not mix with any cattle of a lesser health status whilst at the show. This can be achieved in one of two ways: (i) either the imported animals are kept segregated fully from other cattle at the show which have not been tested, or (ii) all cattle attending the show must have been TB (export interpretation) within 30 days and all cattle from Northern Ireland attending the show must have been brucellosis tested within 30 days as set out above.


Documentation
Cattle imported to a show from Northern Ireland must be accompanied by an original breeding animal intra-trade health certificate (known as a TRACES certificate) and a passport for each animal. A TRACES message, corresponding with the TRACES certificate, will be sent for each animal or consignment being dispatched to the show (this will be performed by officials in the dispatching country). For the return journey, this original certificate must be endorsed by the signature of the official veterinarian of the Department at the show, together with the official stamp of the competent authority and date of endorsement. A TRACES message will be sent for the return journey also (this will be performed by Department officials attending the show).


In addition, a non-comminglement certificate must be issued by the official veterinarian for the show at or before return, stating that the animal shows no clinical signs of disease and has not been in contact, during its stay at the show/event, with animals of a lesser health status. The passport must accompany the animal on the return journey also.


The Show Secretary should complete a CMMS 5 form in respect of animals imported to take part in the Show. The owner of the imported animal(s) is required to sign the form also when the animal arrives at the Show and provide his/her herd number. Following the Show, the official veterinarian should complete the bottom portion of the CMMS 5 form also confirming that he has stamped the official Health Certificate and that he has issued a Non-Comminglement Certificate.

The completed CMMS 5 form (available from local DVO’s or from the Cattle Movement Notification Agency, Clonakilty, Co.Cork) should then be forwarded to AIM Division, Administration Building, Backweston Campus, Backweston, Celbridge, Co Kildare to enable recording of the movement. A carbon copy of the form will be provided for the Show Secretary, the official veterinarian and the herd keeper of the animal(s).


Exports to Northern Ireland
Cattle moving from Ireland to a Show in Northern Ireland must be recorded on AIM. When the intra-community-trade Certificate is being issued by the local office, they will arrange to have the export movement of the animal(s) recorded onto AIM.

All cattle must be accompanied by an official TRACES intra-community-trade certificate for bovine animals. A TRACES message, corresponding with the TRACES certificate, will be sent for each animal or consignment being dispatched to the show (this will be performed by Department officials in the DVO).


Cattle for Breeding and Production

Valid identity card/passport - all animals


Negative TB test (export interpretation) - all animals aged over 42 days within 30 days prior to export

Negative BVD test - animals born on or after January 1st 2013


Export of cattle to an agricultural show within the EU other than to Northern Ireland
Agreement for the movement and immediate return of cattle to a Show in another country or vice versa currently applies for movements between Ireland and Northern Ireland only – it does not apply for movements to Great Britain or further afield. Requests for cattle from Ireland to attend shows in countries other than Northern Ireland, will be dealt with on a case-by-case basis.

Before the movement of cattle from Ireland to a Show in parts of the EU other than to Northern Ireland takes place, it is imperative to establish that the competent authority of the destination country has agreed to put in place the same system for the processing of the documentation as applies to exports to Northern Ireland. Therefore exhibitors who wish to show cattle at an EU Show other than in Northern Ireland should contact the local District Veterinary Office (DVO) at least one month prior to the Show.

Where the export of cattle from Ireland is agreed with the destination country, the movement of such cattle must be recorded on AIM. When the official intra-community trade Certificate for bovine animals is being issued by the local office, they will arrange to have the export movement of the animal(s) recorded onto AIM.

Following the show, the original Health Certificate is endorsed and stamped by the official veterinarian at the Show and a non-Comminglement certificate will be issued also.

When the animal returns to the home farm, the keeper presents these Certificates to the DVO along with a completed CMMS 6 form (available at DVOs) stating that the animal has returned from the show. The DVO can record the import movement back to the keeper’s holding on the AIM system then.

 

SPECIFIC REQUIREMENTS – SHEEP


Identification
All sheep must be identified individually with appropriate ear tags issued in accordance with the requirements of the National Sheep Identification System (NSIS).


Movement Documentation
All consignments of sheep being moved must be accompanied by a completed dispatch document. Individual details of each sheep in the consignment must be recorded on the document. Sheep from non-restricted flocks only can be moved to shows. In the case of flocks restricted following diagnosis of scrapie, sheep possessing the ARR/ARR genotype only may be exhibited . The movement of these ARR/ARR genotype sheep must be accompanied by the relevant movement permit (SCR/10), which can be obtained from the local District Veterinary Office in the county where the flock is located.


AIM Notification
The movement of sheep to and from an Agricultural Show within the State must be recorded on AIM. This is done using a copy of the owners sheep dispatch document as follows:

1. The owner/keeper presents the signed and completed dispatch document to the show secretary who checks it to ensure that it is completed in full.
2. The show secretary fills in the MART section of the dispatch document with (i) the show number, (ii) the date of the move back to the source holding (iii) stamps it with the show stamp and (iv) signs the dispatch document.
3. The show secretary then forwards the completed pink section of the dispatch document to the local DVO within 7 days of the show movement.
4. The show secretary keeps white copy for his/her records.
5. The source/destination keeper keeps the bottom yellow copy to enter it into their flock register.

Ultimate responsibility for fulfilling this requirement lies with the Show Secretary.


Flock Register
All movements of sheep to and from shows must be recorded in the keeper’s flock register.

 

 

 

 


Exports to Northern Ireland
All sheep must be accompanied by a TRACES intra-community trade certificate for ovine animals. A TRACES message, corresponding with the TRACES certificate, will be sent for each animal or consignment being dispatched to the show (this will be performed by Department officials of the DVO). Exhibitors are advised to contact the show society in Northern Ireland well in advance of any show to determine the suitability of the show for return of animals (e.g. premises and sheep status), and whether the authorities will have officials and veterinary staff present to supervise and process documentation for animals returning to origin.

Agreement for the movement and immediate return of sheep to a Show in another country or vice versa currently applies for movements between Ireland and Northern Ireland only – it does not apply for movements to Great Britain or further afield. Movements to shows other than Northern Ireland, will be dealt with on a case-by-case basis and you should contact your local District Veterinary Office at least one month prior to the Show.


Attendance of sheep from scrapie monitored flocks at shows and sales in 2012

Shows between 1st May and 31st October
Sheep from Scrapie Monitored Flocks will be permitted to attend Agricultural Shows taking place between 1st May and 31st October, without restriction or separation from other categories of sheep.

 

Shows outside of the 1st May and 31st October Period
For shows taking place before 1st May or after 31st October, sheep from Scrapie Monitored or Probationary Flocks must be separated from other sheep as set down below.

a. There must be complete separation of Monitored/Probationary sheep from other categories of sheep at the show. Ideally, this would mean a separate entrance and exit for each group, separate loading and unloading areas, separate penning areas for each of the two groups and separate sale rings for each of the two groups.

b. In locations where all of the above may not be possible, the minimum requirement would be for separation of loading and unloading areas and also of penning areas. The two penning areas should be separated by a sheep-free alleyway at least twelve feet wide. If only one show ring is available, the sheep from the scrapie-monitored flocks must be shown first.

 

 


Sales between 1st May and 31st October
Sheep from Scrapie Monitored Flocks will be permitted to attend sales taking place between 1st May and 31st October, without restriction or separation from other categories of sheep.

Sales outside of the1st May and 31st October Period
For sales taking place before 1st May or after 31st October, sheep from Scrapie Monitored or Probationary Flocks must be separated from other sheep as set down below.

1. There must be complete separation of the two categories of sheep at the sale (monitored animals including probationary monitored animals and non monitored animals). Ideally, this would mean a separate entrance and exit for each group, separate loading and unloading areas, separate penning areas for each of the three groups and separate sale rings for each of the three groups.

2. In locations where all of the above may not be possible, the minimum requirement would be for separation of loading and unloading areas and of penning areas also. A sheep-free alleyway should separate the two penning areas at least twelve feet wide.

3. If only one sale ring is available the procedures set out in the following two options must be adhered to.

a. The sheep from the Scrapie monitored flocks must be offered for sale first, followed by non-monitored animals

or

b. The ring can be divided by gates into two sections to ensure that each of the two categories of animals is confined to a unique part of the sales ring.

 

SPECIFIC REQUIREMENTS – GOATS


Identification
All goats must be identified individually with a pair of approved ear tags bearing the same number, one in each ear, issued in accordance with the requirements of the National Goat Identification System (NGIS).


Movement Documentation
All consignments of goats being moved must be accompanied by a completed dispatch document. Only goats from herds/holdings that are not under restriction can be moved to shows.

AIM Notification
The movement of goats to and from an Agricultural Show within the State must be recorded on AIM. This is done using a copy of the keeper’s goat dispatch document as follows:

1. The owner/keeper presents the signed and completed dispatch document to the show secretary who checks that it is completed in full.
2. The show secretary fills in the MART section of the dispatch document with (i) the show number, (ii) the date of the move back to the source holding, (iii) stamps it with the show stamp and (iv) signs it.
3. The show secretary then forwards the completed yellow section of the dispatch document to the local DVO within 7 days of the show movement.
4. The show secretary keeps white copy for his/her records.
5. The source/destination keeper keeps the bottom blue copy to enter it into their herd register.

Ultimate responsibility for fulfilling this requirement lies with the Show Secretary.

Herd Register
All movements of goats to and from shows must be recorded in the keeper’s goat herd register.

 

Attendance of goats from monitored herds at shows and sales in 2014


Shows between 1st May and 31st October
Goats from Scrapie Monitored Herds will be permitted to attend Agricultural Shows taking place between 1st May and 31st October, without additional controls or separation from other categories of goats.


Shows outside of the 1st May and 31st October Period
For shows taking place before 1st May or after 31st October, goats from Scrapie Monitored or Probationary herds must be separated from other goats as set down below.

1. There must be complete separation of Scrapie Monitored/Probationary goats from other categories of goats at the show. Ideally, this would mean a separate entrance and exit for each group, separate loading and unloading areas, separate penning areas for each of the two groups and separate sale rings for each of the two groups.

2. In locations where all of the above may not be possible, the minimum requirement would be for separation of loading and unloading areas and of penning areas also. A sheep free alleyway should separate the two penning areas at least twelve feet wide. If one show ring only is available, the goats from the scrapie-monitored herds must be shown first.


Sales between 1st May and 31st October
Goats from Scrapie Monitored Herds will be permitted to attend sales taking place between 1st May and 31st October, without additional controls or separation from other categories of goats.


Sales outside of the 1st May and 31st October Period
For sales taking place before 1st May or after 31st October, goats from Scrapie Monitored/Probationary Herds must be separated from other goats as set down below.

1. There must be complete separation of the two categories of goats at the sale (monitored animals including probationary monitored animals and non monitored animals). Ideally, this would mean a separate entrance and exit for each group, separate loading and unloading areas, separate penning areas for each of the three groups and separate sale rings for each of the three groups.

2. In locations where all of the above may not be possible, the minimum requirement would be for separation of loading and unloading areas and also of penning areas. A goat free alleyway should separate the two penning areas at least twelve feet wide.

3. If only one sale ring is available the procedures set out in the following two options must be adhered to.


a. The goats from the Scrapie monitored herds must be offered for sale first, followed by non-monitored animals

or

b. The ring can be divided by gates into two sections to ensure that each
of the two categories of animals is confined to a unique part of the
sales ring.

For enquiries regarding the NGIS, please contact the Sheep and Goat Identification and Movement Section, Animal Health and Welfare Division on 1890 252 713.
SPECIFIC REQUIREMENTS – PIGS

Identification
All pigs must be identified by means of an approved ear tag on movement off the holding. Breeding stock must be individually identified i.e. the letters IE, a five character herd registration and an individual number, while other stock are required to have a herd identification i.e. the letters IE and a five character herd registration.

Movement Documents
All consignments of pigs which are being moved must be accompanied by a completed dispatch document. The dispatch document should reflect the movement to and from the show. The owner of the animal(s) retains all three copies of the document.

Animal Health Status – Aujeszky’s Disease
Ireland is now officially recognised as being free from Aujeszky’s Disease. Therefore pigs from any pig holding may be sent to shows.

Export of Pigs to Shows
Exhibitors are asked to contact the NPITS help-line (details below) if they wish to show pigs at an Agricultural Show in another Member State.

Movement Notification
The movement of pigs to and from shows must be notified by phone to the central movement database on 1890 291 000. Notification of movements to a show must be made at least 24 hours before the movement takes place. Movements of pigs into the herd on return from a show must be made within 24 hours of the pigs returning to the holding.

NPITS Help-line
For assistance on any aspect of the National Pig Identification and Tracing System (NPITS) contact the NPITS help-line on 1890 504 604

Requirement to register pig shows in advance with the Department
Shows must be notified to the Department to ensure that shows are recorded on the central database. Accordingly it is not possible to accept movement notifications for unlisted shows. Thus if an exhibitor intends to show pigs, even small numbers of pigs on a “once off” or an irregular basis, at shows, it is important to check that such shows have been notified to the Department to ensure that shows are recorded on the central database.

An exhibitor can check if a show is listed and recorded on the central database of the Department by contacting the Department help–line on 1890 504 604.


SPECIFIC REQUIREMENTS – POULTRY
Restrictions on the movement of poultry and captive birds may vary in 2014 depending on the international and local situation with regard to Avian Influenza. Therefore Show organisers should contact the local District Veterinary Office prior to organising an event to confirm whether any restrictions are in place at the time of the show.

Further information is available at
http://www.agriculture.gov.ie/avian_influenza/informationonshowsexhibitionsraces/


SPECIFIC REQUIREMENTS – HORSES AND OTHER EQUINES

Premises Registration
As from 1 May 2012, any premises (which includes shows, fairs and markets) where horses or other equines are gathered must be registered with the Department. Owners/persons in charge of such gatherings are required to submit a completed application form for registration and to keep records of movements on/off their premises.

Records must be retained for at least 3 years as they may be required by the Department for the purposes of tracing disease. Records required are

• The name and address of the owner/person in charge of the premises from which the equine came and
• premises registration number from which the equine came and
• Passport number/UEL number of the animal
It is important therefore that Show organisers should contact their local District Veterinary Office in advance so that consideration can be given to compliance with the requirements outlined above.

Any further information on the requirements for moving horses and equines to shows will be provided on the Department’s website at

http://www.agriculture.gov.ie/animalhealthwelfare/animalidentificationmovement


Equine Identification
All Equines (which include horses, ponies and donkeys) must be identified in accordance with EU and national legislation.
• Possession of an unidentified equine is an offence under the legislation.
• Passport must be issued by approved Passport Issuing Organisations (PIOs) within the calendar year of birth (by 31st December in the year of birth) or within six months of birth (whichever is later) and is valid for the lifetime of the animal. A list of the PIOs is set out in Appendix 1.
• Microchip – all equines issued with a passport after 1st July 2009 must have a corresponding microchip implanted by a veterinarian which is recorded in the passport and creates a link between the passport and the animal.

A Keeper must
• Have an equine registered with a PIO
• Have a passport issued in accordance with EU and national legislation
• Comply with the provision of the legislation whereby a passport must accompany the equine whenever it is moved to events such as shows, sales and to slaughter plants, etc.
Posters and leaflets can be supplied and further information on stud book equines available by contacting Livestock Breeding, Production and Trade Division, Dept. of Agriculture, Food and the Marine, Farnham St, Cavan (Phone +353 1 5258881) or in relation to non-registered equines further information is available from Animal Identification and Movement Division, Dept. of Agriculture, Food and the Marine, 2nd Floor, Administration Building, Backweston Complex, Celbridge, Co. Kildare (Phone +353 1 5258881)


Department of Agriculture, Food and the Marine
March 2014
 





 


 

 


 

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